Promotion Planning Meeting Minutes

Last Friday Mrs. Fajardo, Mrs. Schroedl, Mrs. Grainger, and Mrs. Bradburry joined me to get plans in place and the ball rolling. 

We discussed the many aspects of promotion.

 

STAGE:

1. Backdrop. We liked the backdrop that was done last year. This was a simple black backdrop with the student names cut out with a cricut in bright contrasting colors. We need someone(s) to volunteer to make these. 

2. Chairs - Mrs. Bradburry has white chair covers for the student chairs on stage. 

3. Bunting - I believe we have bunting and lights that can be used to decorate the front of the stage. 

4. Flowers - Mrs. Bradburry has flower arrangements in red, white, and blue for the stage. 

ROOM DECORATIONS:

1. Balloons - Shonna volunteered to look into getting a helium tank so we can put up balloons. 

2. Posters - Mrs. Adams will work on the posters about each student. These will go up behind the dessert table. 

3. Arch - We have an arch to put up by the door for the students to walk through. This can be decorated with streamers or balloons. 

4. Photo Booth - Mrs. Marlatt will be taking pictures of families and anyone else that would like to get their picture done. We need someone to volunteer to put it up and get props, etc. 

Food:

We decided on dessert and punch. 

1. Cake - Mrs. Grainger volunteered to handle the dessert portion of the evening. She will be getting one cake and asking parents to bring their favorite dessert. 

2. Punch - Mrs. Fajardo volunteered to get punch and cups and try to arrange a fountain for the punch. 

3. Table decorations - Mrs. Grainger volunteered to pick up table cloths, napkins, plates, and forks. 

Ceremony:

1. Program - We need a program. If someone is excited about making one, great! We'd love to have the help. If not, I've got one from last year that I can modify. 

2. Speakers - Students that wanted to speak were asked to have a paragraph in to me by today. From those, several will be chosen. Mrs. Denman and Mrs. Adams will also speak. 

3. Slideshow - At the beginning of the year Mrs. Goldstein volunteered to do the slideshow. I'll be checking with her to make sure she's still on board. If so, we'll need everyone to send pictures to her. We want to make sure we have a baby picture and an 8th grade picture of every student. We also want to make sure we have pictures from all the big events including field trips from all grades, Greek Festival, Viking Festival, Hancock Field Station, Outdoor School, field days, Midsummer Night's Dream, Twelfth Night, etc. Mrs. Fajardo volunteered to help with this if Mrs. Goldstein needed it. 

4. Certificates - Mrs. Adams prints the certificates. 

Set Up and Clean Up:

There will be two phases of set up, the decorations and the food set up. 

1. Decorations set up can be done right after school. We get out at 11:30 that day so Mrs. Schroedl suggested and offered to coordinate an 8th grade BBQ that afternoon at school. We will have a potluck BBQ and then everyone can help set up the chairs, get the decorations up, etc before going home to get dressed and ready for promotion. Further details will be coming out. 

2. Phase 2 is the food table. Mrs. Grainger is in charge of the food table, so just before the ceremony that table will need to be set up. 

3. Clean Up - We have traditionally had the 7th graders come to do clean up so that 8th grade families can go home and enjoy each other. Mrs. Adams will reach out to 7th grade to do this for us this year. 

I believe that's it! 

If you can think of anything else you'd like to see, please let me know or if you'd like to volunteer for one of the needed jobs, please let me know that as well!